COUNTRY: Sudan – immediate availability

LANGUAGES REQUIRED: Italian and English

TYPE OF CONTRACT: paid collaboration contract – 1 year

ESSENTIAL REQUIREMENTS: previous experience in an administrative coordination role in the field; experience in budgeting and cost monitoring.

ARE YOU INTERESTED?

Read the full description and, if you meet the requirements, send us your application.

The Country Administrator coordinates and supervises all of EMERGENCY's administrative and accounting activities in the country.

The Country Administrator reports hierarchically to the Country Director and functionally to the Administration Manager of the Field Operations Department (HQ).

MAIN DUTIES AND RESPONSIBILITIES

The Country Administrator will:

• Support the Field Administrators in the country;

• Ensure adequate liquidity for projects and coordinate monthly funding requests;

• Ensure the correct implementation of administrative procedures;

• Standardise the administrative offices of the various projects through regular training of the staff;

• Conduct regular project monitoring missions;

• Report any discrepancies to the Administrative Desk at headquarters (FOD)

• Collaborate with the Country Director and HQ in Italy on the preparation of the annual budget;

• Ensure the smooth running of the administrative offices during the handover phase and in the absence of international administrative staff;

• Support the Grant Manager in the preparation of funding proposals and the correct allocation of costs to the various grants

• Support and assist the Grant and Financial Reporting Department in drafting project MEMOs to ensure the correct allocation of costs

• Support the Field Procurement Manager in applying the purchasing procedures set out in the Emergency operating manual

•Collaborate with the Field HR Manager to ensure compliance with labour legislation in the country

• Ensure compliance with the tax regulations in force in the country

SPECIFIC REQUIREMENTS

• Previous experience in an administrative coordination role, preferably gained within an NGO;

• Experience in budget drafting and cost monitoring is required;

• Excellent organisational and team management skills;

•Good knowledge of the funding guidelines and procedures of the main institutional donors (EU, MAECI, UN agencies, etc.);

• Experience in keeping cash accounts;

• Experience in managing the cash flow of multiple projects;

• Experience in reconciling bank and cash accounts;

• Excellent command of Microsoft Excel.

AVAILABILITY REQUIRED - IMMEDIATE